Top 5 Tips To Secure Project Data
In today’s business world of technological advancements, information is everything—more than just having that data at hand and learning what to do with it. But your efforts should also include protecting what you have from those who don’t belong to the organization. How to secure project data when working with different teams? Here our tips to secure project data with software, training and management methods.
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According to IT support San Francisco, if you’re not careful about securing your project data, the danger can be a risk of information and identity theft. Those outside may abuse the data at hand and use it to compromise your project’s safety. Technology is an advantage, but hacking into the systems of companies is also quite prevalent. There’s no stopping hackers from their desire to destroy systems, but there are many things your company can do to keep it protected from those threats.
To get started, here are five tips every project leader should take on board in order to secure your project data through your own efforts:
Use A Password Manager
It’s convenient to have just one password to remember for all of your accounts. Truth be told, however, that’s not the safest approach to take. If you want to secure your project data, a prudent practice is to have different passwords for varying accounts. To do this, having a password manager will certainly come in handy.
A password manager can help make it easier for your team to remember all the passwords you use, no matter how complex. They can be intimidating to set up, but once you get the hang of it, you’ll find that they’re worth having. Not only can the password manager save the passwords, but they’re also effective in giving you suggestions for replacements of any weak password you may have to make it stronger and more effective.
Install Anti-Virus Software And A Firewall To Secure Your Project Data
The Internet is an important resource, but it’s not virus-free. To protect your system, it’s a must to invest in anti-virus software and an effective firewall. With that, you don’t have to worry about viruses possibly penetrating your system’s computer where important project data are saved.
If you only process quite a small quantity of data, then you’ll be fine using free anti-virus software. The moment you start having large amounts of data to process, however, that’s when you’ll need premium anti-virus software. Use whatever is available at your disposal and don’t skimp on this to secure your project data. Remember that it’s your project’s success at stake, as well as your reputation with your clients.
Why do you need both? The anti-virus software is what protects you from internal and external malware attacks. The firewall, on the other hand, is what monitors and filters the incoming traffic to protect your project’s network from any intrusions.
Do An Inventory Check Of Your Data
When you’re in the business of selling goods, it’s expected that you’re going to make an inventory of all the goods you have. This same practice should be applied to secure your data as well.
To start, you’ll first have to get to know and determine where your most sensitive data is located. Keep a record of who the people are who need access to all those data and who don’t. That way, you’ll know with precise certainty with whom to give access to and whom to remove it.
If you don’t have an inventory of your data, then you could risk potentially having unauthorized access to it. Next thing you know, a big security breach has occurred without you even being aware of such a fact.
Keep Any Confidential Information Private
Be careful to whom you give any confidential information about your project, especially online. Whenever you sign up for something online, even if it’s for your project, be vigilant about the recipient of your confidential information to secure data. Always read the terms and conditions, so you know what you’re signing up for.
Moreover, whenever you’re browsing websites from the computer where you stored all the project data, double-check to be certain that the website is actually secure. Hackers are just around the corner, waiting for their next victim to lure. Don’t make yourself a good candidate for those threats.
Employees Should Be Educated on How to Secure Project Data
Training should be provided to employees to ensure that they handle sensitive and proprietary information with care and that they respect the sensitivity of the information. Specifically, you should teach your staff to do the following:
Maintain the confidentiality of sensitive information over the whole of its life cycle, regardless of the medium on which it is stored.
When not in use, shred any and all paper papers, regardless of how sensitive they may be, and lock away any and all sensitive documents.
Only those individuals who have a need to know may be given access to private information.
Before revealing private information to other parties, you should first have a written and signed confidentiality non-disclosure agreement in place.
Don’t Install Any Sketchy Software
Throughout your project, it’s normal to use software and apps, which contribute to the success of your project. Do note, however, that not every software is created equally. Some are reliable, but there are also those which are merely sketchy.
Think of every app or software you install as new potential security and privacy hole. Those include apps that track your location everywhere you go and those that harvest your data even without asking for your permission. Be wary about not falling victim to those apps.
When you leave your home, you lock your door to keep it safe to secure your project data. You wouldn’t want outsiders to have a peek into what’s inside your home. This isn’t any different from your projects, which you’ll want to keep as safe as possible. Remember that the success of projects doesn’t just depend on whether or not they’re finished. Rather, it also matters how well you’ve kept your confidential data secure. Keep this list of cybersecurity tips in mind as you aim for safer and well-protected project information and data.
With more than 20 years of progressive experience as Program Manager and Project Manager had led complex IT projects/programs in a wide variety of industries in America, Latin America & Italia.
Mario Bisson Andini is an advanced Program Manager who is the founder of Bisson Training.