Portfolio management is a popular term in project management which refers to select, prioritise and control of an organisation’s projects. Oracle’s Primavera Portfolio Management supports enterprise decision making processes within the organization. In this article we will review Primavera Portfolio Management and Enterprise Project Structure by using a simple example.
Primavera Portfolio Management
Processes, methods and tools are used for many years to analyze the projects based on their benefits o to organizations. However it is very difficult to select a project which is the most suitable for the organizations operational, financial goals and strategic objectives.
According to the Project Management Institute , Portfolio management ensures that an organization can leverage its project selection and execution success. It refers to the centralized management of one or more project portfolios to achieve strategic objectives. Our research has shown that portfolio management is a way to bridge the gap between strategy and implementation .
Project portfolio management provides an organization methods and practices to select and manage it’s projects successfully. Organizations face with critical processes in their life cycle. Critical financial decisions are taken during the project selection and execution phases. Oracle’s Primavera Portfolio Management supports enterprise decision making processes. Enterprise Project Structure (EPS) feature of Primavera P6 helps to organize all the projects and makes possible to control them at the same time. In this article we will take a look at the projects in the Enterprise Project Structure (EPS) of Primavera P6.
Primavera Portfolio Management & Enterprise Project Structure (EPS)
Primavera P6 Enterprise Project Structure (EPS)
Before to review the Primavera Portfolio Management, let’s take a glance at the term “Enterprise Project Structure”. The enterprise project structure (EPS) represents the hierarchical structure of all projects in the database. The EPS can be subdivided into as many levels or nodes as needed to represent work at your organization. Nodes at the highest, or root, level might represent divisions within your company, project phases, site locations, or other major groupings that meet the needs of your organization; projects always represent the lowest level of the hierarchy. Every project must be included in an EPS node.
In order to see the projects in the database, select Enterprise | Projects from the main drop down menu at the top of the screen as shown in the Figure 1.
As shown in the figure, all the projects are listed under specific Enterprise Project Structure levels. To create or modify the Enterprise Project Structure, select Enterprise | Enterprise Project Structure from the main drop down menu at the top of the screen. This will display the Enterprise Project Structure (EPS) window as shown in the Figure 2.
A new Enterprise Project Structure (EPS) level can be created by clicking the “Add” button. In this sample, we will create an Oil & Gas Enterprise Project Structure level as shown in the Figure 3.
And group our organizations Oil & Gas projects under this newly created EPS level as shown in the Figure 4.
You can create new projects under the newly created EPS level or move your existing Oil and Gas projects under this level.
Create a User Defined Project Portfolio
User defined project portfolios are widely used to group projects under custom portfolios so that only specific users may have the access to them. Assume that you are a project coordinator and responsible from the projects located in the middle east. You don’t need to see the whole projects of the organization. Likewise you don’t want others to see status of projects under your responsibility. You can create a user defined portfolio in order to see and manage the projects relevant to you.
In order to create a custom portfolio, select Enterprise | Project Portfolios from the top drop down menu at the top of the screen. This will display the Project Portfolios window as shown in the Figure 5.
Now click the Add button and type the name as “Middle East Projects” for the portfolio name. In the general tab, you can change the accessibility of this portfolio to all users or you can make it available to the current user as shown in the Figure 6.
Projects tab is used to assign the projects relevant to your portfolio. You can select projects by the help of this tab. Click Assign button and select the projects from the Add Projects window as shown in the Figure 7.
A project may be listed under several portfolios. In order to see the newly created project portfolio, select File | Select Project Portfolio from the main drop down menu at the top of the screen and click on the OK button. Now only your selected portfolio is displayed.
You can customize the view by opening the Group and Sort window as shown in the Figure 8.
Group and sort option enables to remove unnecessary clutter and customize the current view.
Project portfolio management plays a significant role in project management. Primavera Portfolio Management feature supports decision making processes within the organization. Projects can be grouped and managed under specific Enterprise Project Structure levels so that the projects under the same portfolio can be analyzed as a whole. It is possible to create custom user portfolios to view and manage projects under specific locations, types and responsibilities. In this article we didn’t touch on the risk or cost management subjects for project portfolios. We only took a a glace at the Enterprise Project Structure feature of Primavera P6. We will demonstrate time, cost and risk management in portfolios on the following articles.