In large and complex schedules, it is not easy to view activities under a specific group, work breakdown structure level or activity code. If you apply some basic techniques, you can filter activities and resources by using the Primavera P6 Filters feature.
Let’s assume that you are a planning engineer of a highway project and the client asked you to show the activities in a certain field. Primavera P6 Filters allows you to filter these activities by using activity codes or wbs codes. In our sample project we will create a responsibility code and assign it to the related activities so that only the work performed by the selected responsibility code may be clearly visible.


Primavera P6 Filters Feature

Before to filter the activities, select Enterprise | Activity Code from the main drop down menu at the top of the screen in order to define a responsibility code. This will display the Activity Codes window in the below figure, Figure 1.

Figure 1 Activity Codes Window
Figure 1 Activity Codes Window

Click on Modify on the right hand side of the window and type the name as Responsibility, Figure 2.

Figure 2 Activity Code Definitions
Figure 2 Activity Code Definitions

Close the Activity Code Definitions window and see the newly created Responsibility code , Figure 3.

Figure 3 Activity Codes - Responsibility Code
Figure 3 Activity Codes – Responsibility Code

Now, click Add button on the right hand side of the window and define the responsibilities, Figure 4

Figure 4 Defining Responsibility Codes
Figure 4 Defining Responsibility Codes

Assume that there are two engineers in your project. Mechanical Engineer is responsible from the activities below
– Bending
– Stringing
– Welding
– NDE/NDT
And the Civil Engineer is responsible from the below activities
– Clearing and Grading
– Trenching
– Lowering
– Backfilling



Assigning Activity Codes and Primavera P6 Filters Feature

Primavera P6 offers many ways to assign the activity codes to the activities. Activity details can be used at the bottom layout. However, using the columns is the easiest option.
Select View | Columns from the main drop down menu at the top of the screen and add the “Responsibility” columns as shown in the figure below, Figure 5

Figure 5 Customizing Columns
Figure 5 Customizing Columns

Select the activity and double click on the “Responsibility” columns. This will open the Select Responsibility window and select the related engineer as shown in the figure below , Figure 6.

Figure 6 Selecting Responsibility Codes
Figure 6 Selecting Responsibility Codes

Filtering Codes by Using Primavera P6 Filter By Feature
All the codes are assigned to the activities. Now it is possible to filter the activities under the responsibility of the Mechanical Engineer. Select View | Filter By from the main drop down menu and click New button to define the filtering parameters as shown in the figure below, Figure 7.

Figure 7 Filtering Parameters
Figure 7 Filtering Parameters

Name the filter “ Mechanical Works” and select the Responsibility for the parameter and Mechanical Engineer for the value. Click OK and turn back to the previous window and run the filter. Below figure shows only activities performed under the responsibility of the Mechanical Engineer, Figure 8.

Figure 8 Activities
Figure 8 Activities

Summary




You can create various filters by using activity codes, resource id’s, work breakdown structure codes, date ranges, durations, activity types. Primavera P6 Filters feature enables to view activities by using a long list of options available in this feature. Using group and sorting and filtering features provide a well reporting system for your schedule.

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