How An Executive Assistant Can Help Supercharge Your Productivity

As businesses are pressured to cut costs, finding room in your budget to hire more people can be hard. But according to 80,000 hours, an executive assistant can make you 10% more productive, which increases ROI, lowers operating costs, and increases employee engagement. 

How Executive Assistants Increase Productivity

When you work with executive assistant recruiters to find the right assistant, you’ll save time and money and increase productivity. Here are a few ways assistants help their executives.

Executive Assistants Can Keep Meetings on Track

From inviting the right people to sticking to time slots, executing assistants will ensure that meetings start and stop when needed. They can also ensure your time is spent wisely by keeping to an agenda and taking charge of topics. Plus, they can take meeting notes for you.

Executive Assistants Take Over Important Tasks

Executive assistants save you time by taking over key tasks, such as communicating with staff, researching opportunities, document creation, email management, and administration. If your assistant uses the right technology, they can even automate tasks, like project management. 

Executive Assistants Can Take Care of Bottlenecks

Executives have to sign hundreds of documents a week, review and amend numerous reports, and start and stop tasks depending on need. An executive assistant can prevent others from interrupting you and plan your day around tasks you have to complete before a hard deadline. 

Executive Assistants Will Help you Adopt Technology

It’s difficult for old-school executives to transition to technology, but an assistant can help them adapt. For example, assistants can move your documents to a virtual filing system or calendar that connects with their smartphone. Or, they can handle the tech side of your business.

Executive Assistants Are Able to Delegate Effectively

Some executives will hire an assistant because they’re expected to have one, but they won’t delegate tasks appropriately. The right assistant will help you be proactive and diligent when giving away tasks to themselves or others, which allows you to build a trusting relationship.

How to Get More From Your Executive Assistants

Even the best executive assistants will fail to meet your expectations if you don’t supply them with the tools they need. Here’s how executives can work with their incredible assistants.

Executive Assistants Need You to Let Go of Your Baby

Executive assistants are hired to take on various tasks, but they aren’t going to force you to delegate. If you don’t fully utilize your assistants, you’re just wasting money. Unfortunately, many executives feel that delegating is “just passing off work to someone else,” but that isn’t true.

Whether you’re holding on to tasks because you think you can do better or it’ll take too much time to teach someone else to do it, ask your executive assistant to help you let go.

Keep in mind that not all executives are suited for this task. Plenty of managers are used to being self-sufficient and can’t communicate well. As stated, an executive assistant can delegate tasks effectively. If you start considering them as a strategic asset, you’ll see a higher return.

Executive Assistants Want to be Taught Necessary Skills

When you hire an executive assistant, you expect them to know how to perform certain tasks. At the same time, they aren’t going to know how you specifically want them to do something. Scoring assistants when they’re trying to help you optimize your workflow is counterproductive.

If you have a particular way of doing things or you want them to perform a task they don’t know how to do, train them. Not only does this take less time, but it will prevent further frustrations.

Always remember that your assistants aren’t minded readers. If you want your executive assistant to be successful, you have to interact with and train them respectfully and positively.

 

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