Automate Your Project Management: Quick Guide to Task Automation
We are often bogged down on how to manage our time and effort best every day to help your business grow the best. The digital transformation movement encourages people to modernize their business activities using innovative methods like automation.
Almost every task today can be done by automotive technology seamlessly and effortlessly.
Let us explore why this has become so important in today’s age and discover the verdict about two of such tools, Asana vs. ClickUp.
What is task automation?
This is essentially the process of using modern technology to eliminate or minimize human involvement to complete a process or task.
We involuntarily go through many such techniques in daily life like ATMs, check-in kiosks, subscription services, fast food ordering, and prescription refills, to name a few.
Also, chatbots are another form of task automation that is used for business and personal reasons. Skilled chatbots can also be used at home to automatically turn on lights or adjust thermostats, for that matter.
Even assistant chatbots like Siri or Alexa have become very popular and offer an imposing range of capabilities.
How do you automate business tasks?
We often spend a lot of time and effort doing things that can be easily automated. Thus we put this time into more complex tasks that require human effort. Let us look at some ways we can achieve business task automation,
- We can create or document processes to identify tasks that can be automated, preferably repetitive activity, in which automation will not only save time and effort but improve overall customer experience too.
- We can also perform detailed research in the latest machine learning and artificial intelligence software, which, combined with the best tools available, will prepare you very well for business task automation. Like, chatbots use knowledge-based content and build a strong base for you to schedule future automation on. Even in the Asana vs. ClickUp battle, we see how significant research has proved to be in the brilliance of both the tools.
- You should select technology solutions that can take the place of mundane tasks, so your staff can focus more on revenue-generating and more constructive activities. For example, the Hootsuite tool allows you to schedule your social media posts well in advance so that you do not need to post them manually every day.
The objective here is to automate all you can so your staff can focus on more valuable activities.
We are often in the misconception that automation results in staff layouts or downsizing. In reality, you have a chance to redefine job roles while you automate tasks and workflows.
The most common and successful businesses where you can use task automation are bill paying, data mining, report creation, Hr requests, and appointment scheduling. It is also very effective in invoicing, accounting, social media posts, signatures, email responses, and sorting.
Automation is incorporated beautifully in Asana vs. ClickUp too, which you can check out here.
Who can make the most of task automation?
All kinds of businesses can benefit from task automation if used well. The applications are almost endless, from law offices to sales teams to marketing executives.
Asana and ClickUp was also not possible without task automation.
How do you go for the right tool for task automation?
You can use highly advanced cloud-based tools to automate tasks in almost every arena, but you are practically clueless without the right kind of tool. So, you will need to make a list of the criteria for your business requirements.
You can have general functions like integration with other devices, recurring task schedules, the ability to configure coding, and easy to use drag and drop interface.
Some standard tools are Gmail for automated email responses, Microsoft Office for file renaming conventions; windows Focus assists in managing S windows alerts and Hootsuite for social media
The most impactful benefits of automation
C-level professionals rank task and process automation as a top priority for driving efficiencies. Also, the innovative technology is powered by robotics, artificial intelligence, and predictive analytics across business functions. These affect your business by improving productivity, reducing costs, improving performance, and increasing human resource availability.
It also increases focus on high-value strategic activities and system availability.
The past, present, and future of task automation
Although computer automation began over 50 years ago with the first operating system running on batch jobs, we have seen the most significant advances in the task automation arena in recent years with the sudden and massive IT boom and ever-increasing demand for faster and better services and products.
It has progressed so much over the years that today, tens of thousands of tools are available to automate activities, tasks, and business processes for you.
With the Asana vs. ClickUp battle only, we can see how much this holds value when it comes to the management and growth of your business.
Over sixty percent of all occupations can still have more than thirty percent of their constituent activities. This means that coming a long way, task automation still has a long way to go.
Although in Asana or ClickUp, you can see the progress today is steadfast and undeniable. This is to the point that anybody not acknowledging or using automation somewhere or the other for their business or service is bound to doom some time or the other.
Process and Task automation are also very trendy to follow because we are watching artificial intelligence and robotics become embedded in our everyday lives, whether we like it or not.
What you can do is enable your staff and team members to go above and beyond with a very flexible platform that matches the needs of your teams seamlessly and adapt to those in need of a change.
This is where the smart sheet comes in; it makes it very convenient for you to capture, plan, manage and report work anywhere, assisting you in being highly productive and efficient. You can register on critical metrics and get real-time visibility into your work as it happens.
It also offers dashboards, roll-up reports, and automated workflows built to keep you connected with your team. With exact clarity of what you need and how to achieve it, even the sky is not the limit!
Then what are you waiting for, go and embrace automation and adapt it to make your work grow multifold almost magically!
Vice President, İntelligent Design & Consultancy Ltd
Over 12 years of global & rich experience in Portfolio & Program Delivery Management in leading & managing IT Governance, PMO, IT Portfolio/Program, IT Products, IT service delivery management, Budget Management, and more.