4 Simple Strategies for Increasing Productivity in the Workplace
All leaders and managers strive to create work environments in which their employees can excel and be productive. It’s natural to want the best for your employees. But the challenge is figuring out exactly how to do it. How you motivate your employees plays a big role in increasing productivity at work and creating an environment in which they feel valued and can achieve their goals.
It’s not always easy to make the most of your own and your workers’ working hours. Setting clear goals to achieve is crucial. But being realistic is also necessary to avoid disappointment at the end of the work week. Increasing productivity can be seen as an ongoing and long-term process, where smart planning, continuous learning, and focused efforts win in the long run.
In the article below, we’ll share some useful tips that you can use for increasing productivity of your employees.
Set Ambitious but Realistic Goals
If you as a company or individual have ambitious goals, the satisfaction is much greater once you achieve those. At the same time, there is always a risk of the opposite effect on work ethic if you set goals that are very difficult or almost impossible to achieve. For goals to be realistic, they must be specific, measurable. And they should rely on reasonable calculations of the time frame, budget, and resources available.
The most important aspect is the deadline. Regardless of whether the goal is to be accomplished within a month, a quarter, or a year. A clear deadline is a must and should not be overly lenient. If the goals are constantly pushed forward, they will not be as motivating for the team. And there is a risk of losing energy and focus.
People will remain loyal to your company so long as they have a cause to do so. Therefore, it is worthwhile to establish an incentive program if you want to motivate your employees.
Equip the Team With the Right Tools
The tools that employees have access to play a major role in increasing productivity and job satisfaction. Depending on the industry, it can be anything from physical aids to software that simplifies and streamlines the workflow. At a time when more and more work is being done remotely, it’s important to choose the right digital collaboration tools. And look for solutions for sharing documents and keeping track of milestones and deliveries.
For example, if you have freelancers and contractors working for you, you could implement sophisticated management software for contractors designed to address the unique challenges that come with working with people who are not full-time employees. It can help organize your business and organize all onboarding, workflow, and information sharing processes that will ultimately grow and expand your business.
It’s completely understandable for big projects and deadlines to get the most attention. This forces most employees to put everything else on the backburner. And this ends up halting certain tasks and assignments that might not even take a lot of time for weeks.
However, this could have a counter effect as those seemingly small tasks can have a significant impact on the organization’s success and increasing productivity if they were to be completed swiftly instead of put aside. This is why you should make sure that your employees find the time to review these kinds of tasks regularly.
They can also implement the two-minute rule which basically means that if something takes less than two minutes, the team should carry out the task right away and then get back to the bigger assignments they’re working on. This way, instead of having small tasks piling on, your team will learn to regularly address them and remove any friction.
Review the Meeting Culture
Some meetings are necessary, some may not be. But they are a must if you want to increasing productivity at work. You must have the right conditions in place for efficient and productive meetings. It’s rather about setting a culture that motivates everyone to bring out their best sides and create value for the company.
Make sure all meetings have a purpose and a clear agenda for productivity at work. Start each meeting by going through the main aspect, any background information necessary. And above all, the goal of the meeting. And if the purpose of the meeting was to sort out questions that can just work with an email or chat, just cancel it. The meeting should also not drag on for too long. Because it can be counteracted by proper preparation and planning.
All persons who do not feel that they will be able to contribute to the achievement of the goal should be able to not participate in the meeting. Having unfocused team members during the meeting never helps to achieve constructive meetings or outcomes.
Final Words: Increasing Productivity at Work with Ease
As a business owner or team leader, it’s your responsibility to ensure that each person is operating at peak efficiency. Some of the simplest strategies to improve productivity in the workplace are setting realistic goals. Next, having the right tools in place, don’t procrastinate on small tasks, and reviewing the meeting culture. If your company is growing quickly, one of the best ways to motivate your employees is to provide them opportunities for advancement within the firm. There is the psychological component of feeling like they are trusted and valued for their job, as well as the dangling carrot of more money, of course. But there is also the factor of more money. This will help you ensure every employee remains motivated.
Vice President, İntelligent Design & Consultancy Ltd
Over 12 years of global & rich experience in Portfolio & Program Delivery Management in leading & managing IT Governance, PMO, IT Portfolio/Program, IT Products, IT service delivery management, Budget Management, and more.