5s Methodology in Project Management
Organizations often try to change their production system to achieve more work with using fewer resources. In order to increase the profit with reducing waste and costs, business must become more productive than before considering the rapidly changing economic conditions. In other words, in order to improve productivity, organizations must implement efficient methods for production. 5s Methodology and 5s Principles can be used to organize the production system to create products by using less time and costs. The 5s methodology offers many solutions to maintain an efficient, clean, and safe work environment.
This article discusses the 5s Methodology and benefits of it to improve a production system.
What is 5s Methodology
5s is one of the most popular tools used to improve a production system. 5s is a lean manufacturing tool for organizing workplace efficiently and effectively, and safely. 5s methodology has 5 phases which uses a list of five Japanese words: seiri, seiton, seiso, seiketsu, and shitsuke. This tool enables to organize workspace clean by eliminating waste and putting everything where it belongs to which helps workers to perform the tasks without wasting time or risking injury.
Why do We Use this Methodology?
The 5s methodology is an innovative management system that encourages the team members to think lean and provides the adoption of Lean principles in the company. While implementing Six Sixma, 5s principles can be used for reducing waste. In order to have a clean workplace and/or high performing process, principles of 5s methodology can be used.
The Concept of 5s Methodology
The name of the methodology is 5s because it includes 5 basic phases: Seiri, Seiton, Seiso, Seiketsu and Shitsuke. Each word begins with the letter “S”; (Seiri, Seiton, Seiso, Seiketsu, Shitsuke) hence the name is 5 S.
The 5 Phases are as follows:
• Seiri : Sort
• Seiton : Straighten
• Seiso : Shine
• Seiketsu : Standardise
• Shitsuke : Sustain
Phase 1 : Seiri
The first phase of the 5s Methodology is Seiri. Seiri (Sort) represents to remove or eliminate unnecessary items such as outdated materials, broken equipments which are not needed in workspace. Also this phase involves to classify all equipment and materials by frequency to use.The main benefit of the first step is that you can get rid of waste so that you won’t have to waste time searching for the things you need. This will increase your productivity and efficiency by saving time.
Phase 2 : Seiton
Seiton (Straighten or Set in Order) represents to arrange items and identify their locations so that it will be easy find and to use when needed without wasting time. Arranging items by their functions, dimentions and purposes enables to use them quickly when needed. Arranging items according to their uses makes workflow easier.
Phase 3 : Seiso
Seiso (Shine / Sweeping) represents to clean the workside, equipment and tools on a regular basis and remove dirt and dust from the workspace. Cleaning activity is necessary for health and safety and it should be a regular activity. Prevent machinery and equipment deterioration and corrosion extends their economic life. A clean work environment motivates the employees and prevents them from the accidents.
Phase 4 : Seiketsu
The Seiketsu (Standardise) involves setting up standards and developing specifications for 5s implementation. Seiketsu consist of building a strong set of procedures to maintain the 5s system. Every process should have a standard and high standards should be mantained in a workplace. Everybody in the work environment should be aware of their responsibilities of performing the first 3s : sorting, organizing and cleaning. Regularly using audit and control checklists are the essential components of the Seiketsu process.
Phase 5 : Shitsuke
Shitsuke (Sustain) represents to have a long-term and continuous improvement system. Responsibilities should be established, maintained and team meetings should be holded regularly. Audits and trainings and should be done regularly. Main goal of this process is to maintain the 5s principles in the work environment.
Benefits of 5s Methodology
5s Methodology provides a continuous improvement to the processes. Regularly revisiting the 5s method maintains the improvements over the long term.
There are lots of benefits of 5s. A few benefits of this methodology are listed below.
- Reduces costs
- Helps to create a safer work environment
- Helps to create a clean work environment
- Increases efficiency
- Improves employee and customer satisfaction
- Creates a culture for the organization
- Provides clean and safe work environment.
- Reduces equipment breakdown
- Decreases in flow distance
- Increases floor space
- Reduces hazards
- Increases employee morale
Just like Kaizen or Lean, the 5s methodology was developed in Japan with the focus on increasing the profit with reducing waste and cost by organizing the work environment.5s Methodology is a foundation of kaizen, which refers to activities that continuously improve all functions and involve all employees in an organization. 5s is one of the most cost-effective lean techniques which is applicable in all sectors. Work can be done efficiently and safely, problems can be solved quickly by the help of this tool. If the 5s Methodology is implemented correctly, it helps project managers and project teams save time, budget and effort. The main benefit of the 5s methodology is its simplicity. It does not require difficult system and analysis. Almost all type of organizations across all the industries may have the benefits of using the 5s methodology. Principles of the 5s is applicable to the companies ranging from small offices to international companies.
 Xie, Zongjie; Hall, Jeremy; McCarthy, Ian P. “Standardization Efforts”.