Level of Effort , Discrete Effort , Apportioned Effort
Earned Value Management is a significant concept from a PMP Certification Exam point of view. Therefore PMP aspirants should know the basics EVM concept and remember the a number of formulas in order to pass the exam. Level of Effort, Discrete Effort and Apportioned Effort are used for Earned Value Management calculations. They are three different activity types widely used to measure the project performance and Earned Value of a project. However, these activity types are not well understood and always confused by PMP Aspirants.
The purpose of this article is to explain both of the concepts and analyze their differences in a simplified way.
Activity Types and Work Breakdown Structure
The WBS (Work Breakdown Structure) represents work packages which are arranged in a hierarchical way. Activities that need to be scheduled are grouped under specific WBS levels. In other words, activities are contained in the lower level of WBS. These activities are categorized as Discrete Efforts, Level of Efforts and Apportioned Efforts depending on their nature and roles within a project schedule.
Let’s analyze each activity type in detail.
The PMBOK Guide defines the Discrete Effort as an activity that can be planned and measured and that yields a specific output.
Simply put, Discrete Effort is an activity that can be directly associated with a Work Breakdown Structure (WBS) component. It can be planned and measured with a specific percentage. In other words it is the effort required to complete the activity that can be planned and measured proportionally to the delivered product.
Earned Value of a Discrete Effort Activitiy can be calculated by using it’s own planned quantitiy.
Examples of Discrete Effort
In a construction project, a roof covering activity can be an example of a discrete effort. Roof covering is expected to be completed 20 days. In 15 working days 75% of the covering is expected to be completed.
Note that level of effort and apportioned effort activities can be classified as non-discrete effort activities.
Level Of Effort
The PMBOK Guide defines the Level of Effort as an activity where an effort is allotted proportionately across certain discrete efforts and not divisible into discrete efforts.”
A Level of Effort is a supporting activity that does not generate a definitive end product. Level of Effort activities are not associated with a Work Breakdown Structure (WBS) component.
Level of Effort activities should not effect the project’s critical path. These activities have SS relationship with their predecessors and FF relationship with their successors.
Examples of Level Of Effort
Below are some examples of Level Effort activities :
• Project Management
• Administrative works
The PMBOK Guide defines the Apportioned Effort as an activity that does not produce definitive end products and is measured by the passage of time.
The goal of an Apportioned Effort activity is to support it’s Discrete Effort. In other words the effort required to perform an Apportioned Effort activity is proportional to the discrete effort that it supports.
Earned Value of an Apportioned Effort Activitiy can be calculated by using the progress of it’s related Discrete Effort. Earned Value of an Apportioned Effort Activitiy can be calculated based upon the % work complete for it’s discrete activity.
Examples of Apportioned Effort
Below are some examples of Apportioned Effort activities
• Site Surveying
• Soil Compaction Tests
• Inspection of Welds
These activities are performed proportional to main tasks. For instance, in a pipeline construction project, Inspection of Welds activity is an “Apportioned Effort” activity and a mainline welding activity is the “Discrete Effort” of it.
Level of Effort vs Discrete Effort vs Apportioned Effort
- Level of Effort, Discrete Effort and Apportioned Effort are three activity types and their EVM Calculations are different.
- Level of Effort and Apportioned Effort can also be classified as Non-Discrete Efforts.
- Discrete Effort is the Measurable Effort which can be measured with specific output.
- Discrete Efforts can be directly associated with a specific WBS level.
- Apportioned Efforts can be directly associated with a specific WBS level. However, they can’t be separated from the discrete efforts.
- Level of Efforts can not be directly associated with a specific WBS level.
- Level of Efforts should not effect the project’s critical path.
- Earned Value of a Discrete effort activity can be calculated by using the planned value of itself.
- Earned Value of an Apportioned Effort activity can be calculated proportional to it’s discrete effort (for example %10 of discrete effort)
- Earned Value of a Level of Effort activity can be calculated depending on discrete and apportioned efforts.
In this article we discuss Discrete Effort, Level Of Effort and Apportioned Effort terms and their importance for Earned Value Management. Simply put, Discrete Effort, Level Of Effort and Apportioned Effort activities represent different types of tasks based on the nature of the project. Discrete Effort is a measurable effort, Apportioned Effort activities support Discrete Effort activities and level of efforts depend on discrete and apportioned efforts to which level of effort supports.
In order to perform accurate Earned Value Management Calculations, you need to define the type of each activity clearly in the “Define Activities” process. Because the type of activity effects the method of performance measurements and EVM Calculations.
Note that these concepts are very important for the PMP Certification Exam. You may encounter more than one questions during the exam.