Transparency in Project Management
In this article, we will discuss the importance of transparency in project management and its key benefits for project teams. Transparency can be defined as capable of being clearly seen through. It isn’t something project team members talk about frequently. Actually, it may even be a point they abstain from talking about. You should grasp transparency inside your project team however, as its numerous advantages frequently exceed the disadvantages.
And keeping in mind that numerous things are useful to impart to your group, we can and will concede there are a couple of things (like funds, contracts or any close to home subjects) that simply don’t should be imparted to everybody. Giving a profound degree of perceivability won’t just make your activity simpler, however it can likewise make your venture run all the more effectively and make your partners more joyful.
Before to talk about the advantages behind transparency, we should characterize what we are discussing. A project managed straightforwardly is one which has perceivability to each errand of the task. Everybody can see the status of each piece of the task. Correspondence and thinking about choices with respect to the project are all around reported and can be found by anybody in the group. Before to discuss the importance of transparency in project management, let’s answer why should project managers care about it.
Why Should Project Managers Care About Transparency?
Obviously transparency is a good thing in project management. It is all about access to information. However, some team members avoid sharing their “personal” knowledge for job security. Lack of transparency often damages teamwork and collaboration.
Benefits of Transparency in Project Management
Transparency plays a key role in project and portfolio management. It provides many benefits to the organizations and project teams such as improving performance and enhancing teamwork. Below are a few key benefits of transparency in project management.
Improves Performance and Accountability
It is not easy to manage a project when the team members don’t work as a team.
Transparency helps colleagues perform better and be responsible for their activities. It likewise allows colleagues comprehend the jobs expected of one another and how they can bolster each other when important.
Team members can persuade each other to improve their performance since they will see how their activities influence the work of other people.
Transparency advances obligation by making it obvious to the whole group what should be done. On the off chance that your team members doesn’t have a reasonable comprehension of the issue, they won’t have the option to think of an answer for you.
Minimizes Project Deviations
Transparency plays a key role in project management while tracking the planned and the actual figures. During the execution phase, the project may deviate from the original plan. Uncompleted tasks and activities impact the successfors that cause delays and deviations. Transparency of project status reports helps team members to identify the root causes of issues and take actions to overcome the problems.
Improves Teamwork and Collaboration
Transparency helps administrators and colleagues comprehend the elements of the whole group and the connection between different activities. This comprehension improves correspondence, responsibility, and responsibility of the group.
Through effective communication, it turns out to be anything but difficult to distinguish and fix issues before they influence the aftereffects of the undertaking. All colleagues comprehend what to do regularly and the explanations behind their activities.
Importance of Transparency in Project Management
Successful project managers give due importance to transparency at every stage of their projects. Below are the areas of your project that you should focus on to drive your project team towards success.
Project Communication and Collaboration
Transparency allows colleagues to see all angles and choices of a project that may influence or intrigue their performance. Decisions can be conveyed through open discussions, ,meetings, face to face communication tools, etc.
Project Budget and Cost Control
It may not be a good idea to share the all budget and cost information with the project team members. However, sharing limited financial information may be beneficial for team members.
Sharing statistical data regarding how much time they spend on a project work can be helpful to allow them to create their plans and review their estimations. By this means, they can take actions to lower project costs.
On the other hand sharing information regarding funds and other important monetary information should be avoided.
Problems and Issues
In project management, transparency plays a key role to overcome problems and issues. Sometimes managers may hide realities about issues in the project from the remainder of the group when they truly should share them. This can influence the extend and make issues in the group.
The project manager ought to have a reasonable comprehension of the project and the capacity to recognize issues when they emerge in order to take actions. Since the issues in the project influence crafted by other colleagues, it is prudent to impart them to the group. Frequently, team members can give recommendations that will help in overcome the problems.
Project managers should practice transparency with the remainder of the group when confronting difficulties they can’t deal with alone. Being open urges the laborers to share any issues they may have with their associates. A group won’t be completely powerful except if they share issues that influence their productivity and discover arrangements together.
Changes are inevitable in the course of any project. Project managers, stakeholders, clients may find it necessary to make some changes. It is the project managers responsibility to explain the reasons for changes to the project team.
If the team understands the reasons behind the changes, they will facilitate their implementations.
What are the benefits of transparency in project management? How can transparency help a project run effectively? and What are the key benefits of transparency in project management? Share your opinions with the community through the comments section.
Adhar Dhaval is experienced portfolio, program and project leader with demonstrated leadership in all phases of sales and service delivery of diverse technology solutions. He is a speaker sharing advice and industry perspective on emerging best practices in project leadership, program management, leadership and strategy. He is working for the Chair Leadership Co.