3 Tips For Data Protection Compliance
As more institutions and organizations depend on data to provide better services and experiences, protecting the data with regulations like GDPR has become a priority. This is especially because data leaks and breaches can lead to several crimes and issues such as violation of privacy, theft, and fraudulent activities. In fact, it’s for this reason that government institutions have created policies to better protect consumers and hold organizations responsible for data protections compliance that they collect.
This is also called data protection compliance, and organizations have considered it a vital component of their data security plans. More specifically, data compliance refers to the need to comply with legal requirements and guidelines with regard to how they protect consumers’ data. Several instances of these are GDPR and HIPPA or the General Data Protection and the Health Insurance Portability and Accountability Act of 1996, respectively. You’ll find that they have their own requirements and priorities with HIPPA being more geared toward health institutions.
That said, by ensuring data protection compliance, not only do you avoid any legal issues in terms of your organization’s data security, you’ll also better protect your clients. If you wish to learn how to improve your data protection compliance and GDPR, here are three tips that might help:
Consistently Conduct Regular Risk Assessment for Data Protection Compliance
The first tip on this list would be to conduct regular risk assessments to better prepare for any data breaches and identify vulnerabilities in your system. Regulations themselves have their own specific guidelines to help you conduct your risk assessment.
Now, there are several ways to do this such as having your own team of data security experts or working with external contractors. Having said that, if you’re interested in outsourcing this part of the work, consider HIPAA security risk assessment services.
On the other hand if you wish to conduct risk assessment with internal personnel, you’ll have to hire your own IT experts. Based on the results of the assessment, you can improve your system and practices to mitigate the risks of data breaches.
Train And Implement Policies And Practices
The next tip would be to train your staff and implement policies and practices with regard to cybersecurity to ensure data protection compliance. This is important as the human aspect plays a vital role in your cybersecurity strategies. While it’s rare that a staff member would intentionally jeopardize or sabotage your organization and leak or steal data, negligence and human error can easily do as much harm.
First, by training your employees, you can improve their awareness of the importance of cybersecurity measures. Training will also help improve their digital behavior such as when setting passwords for company accounts. In fact, you may make it a policy for passwords to be really secure. By ensuring that employees are aware of cybersecurity in your organization, you can hold everyone accountable for the handling of clients’ data.
That said, besides training them, you can also practice certain protocols such as limiting staff access to data, constant logging and monitoring of online activities, encrypting data, and backing it up. In limiting staff access, you may grant access only to the specific data that they need to perform their duties. Access may also be limited to staff in higher positions.
Besides this, by always logging and monitoring your network activity, you can see if any breach or leak attempts have been made. As for data encryption and backup, you prevent hackers from intercepting data transfer and communication. And mitigate data loss in the event of a cyberattack to ensure data protection compliance.
Utilize Powerful Data Security Tools
For the third tip on this list, consider utilizing powerful cybersecurity tools and software such as firewalls, anti-virus software, and cybersecurity-related AI applications. These tools allow you to protect your network from malware and breach attempts. Furthermore, by ensuring that you have the latest and advanced technology available, you’ll also guarantee protection from more advanced ransomware. Besides this, consider utilizing AI applications in your cybersecurity system to detect and protect your system from sophisticated threats.
Additional Steps to Take For Data Protection Compliance:
Be ready for any audits that may come your way.
Auditor visits may be highly taxing on a firm, even if management believes the company complies with all applicable regulations to a “T.” This procedure often takes a significant amount of time, and the quantity of resources required to compile all of the data that the auditor requires is not an amount that should be taken for granted.
Implementing a privacy solution of some kind might make it easier for you to record everything and store it all in the same place.
When we take into consideration that email is still the primary source of communication within the majority of modern businesses. It is alarming to see how many of those businesses neglect the transfer of sensitive data via the various email platforms. Improving the security and compliance of your email via GDPR rules is one way to address this issue.
It is impossible to overstate the significance of ensuring that your email is secure.
Conclusion on Ensuring Data Protection Compliance
Data security has grown to be an important aspect that most, if not all, organizations must prioritize. This is with the growing amount of data that they collect from their clients along with their obligation to protect privacy, including data privacy. That said, government institutions have created regulations such as HIPPA and GDPR to better protect the data of clients. As a result, data protection compliance has become a part of organizations’ data security plans and strategies. Hopefully, the list of tips above has helped you improve your data protection compliance toward protecting your customers’ data.
Irma Gilda is chief executive of Sonic Training and Consultancy Co., the training platform offers project planning and scheduling More than 60 k learners have used the platform to attain professional success. Irma is a professional Primavera P6 Trainer.