Project Coordinator Skills and Responsibilities
Project management teams involve many professionals with different skills and knowledge. These professionals perform various tasks, create many reports, and participate in meetings to make sure the project is well organized. During the project execution, professionals hold different roles in order to complete the project on time and budget with meeting the organizational goals. A project coordinator is a member of a project management team who coordinates and organizes the tasks to keep the project running smoothly. In this article, we will discuss the project coordinator responsibilities by focusing on the top four project coordinator skills.
What Does a Project Coordinator Do?
Project coordinators take active roles such as supporting the project manager and the team in almost every industry project. A project coordinator behaves like an assistant project manager and works closely with him/her while performing tasks. The project manager appoints the project coordinator and their roles are complementary.
Unlike other professionals, project coordinators are mostly involved in all processes of a project. They plan tasks, create baselines and organize the resources required to complete each task. Therefore, a project coordinator spends most of his time on problem-solving and assembling meetings. For that reason, he must be flexible and knowledgeable to guide the team members.
Before discussing project coordinator skills, let’s take a glance at the project coordinator responsibilities.
Project Coordinator vs Project Manager
Before discussing the main responsibilities and skills of the project coordinator, let’s discuss the fundamental differences between project managers and coordinators. Project managers initiate, plan and manage the execution of processes of a project. Tracking the performance and project closure are the main duties of a project manager. He/She is responsible for both success and failure of the project. Project manager skills and competencies include leadership, negotiation, scheduling, cost management, risk management, etc.
Both project manager and coordinator supervise entire teams, coach team members, manage project tasks and deal with risks and issues. Their work begins before initiation and ends after completion.
As you see, they have similar roles and responsibilities. However, a project coordinator assists the project manager while making plans and taking decisions.
Project Coordinator Responsibilities
The main role of a project coordinator is to ensure that the project is running smoothly. But this task requires a number of skills and competencies. Here below you can find some of the responsibilities that should be fulfilled actively by a successful project coordinator.
Coordination of Tasks and Project Activities
The main objective of a project coordinator is to complete the project by coordinating project activities. Planning and managing the workforce, machinery, material, logistics, and activities are the everyday work routine of a coordinator. Therefore, a good project coordinator should be highly organized and able to keep many plates spinning as well as being a great administrator.
The planning process is one of the most important project management processes within a project’s life cycle. Therefore understanding the importance of planning is key for any project’s success. Project coordinators take active roles during the development of project plans and schedules and budgets. They analyze the schedules and convey them to the various people they are coordinating.
A project coordinator ensures that those plans and schedules incorporate issues, scope changes, budget problems, resource conflicts.
Play a Role in Project Management
Project coordinators are managers who take active roles in project management. Therefore they need to understand the project management knowledge areas such as risk management, integration management, quality management, etc.
They often adopt techniques and incorporate the knowledge of project management to improve the efficiency of the project.
Procurement and Logistics
Projects often involve various types of materials and resources. Therefore a project coordinator spends most of his time managing the project budget, communicating with vendors, suppliers, and third parties.
Point of Contact
A project coordinator is the point of contact for many people who are inside and outside the project. Clients representatives, various types of stakeholders, suppliers, and subcontractors often make contact with the project coordinator.
Simply put a project coordinator is often involved in communicating with various people all the time. For example, now he is dealing with a client query, five minutes later he will discuss with a subcontractor who is running, later he will attend a meeting related to the performance of the project.
Project Coordinator Skills
Project coordinators should possess some skills to perform the responsibilities successfully. Below are some of the project coordinator skills.
A project coordinator must have leadership skills and influence the project team towards the achievement of project goals. The project team must accept him as a leader and the coordinator must behave like a leader.
Coordinators must guide the workforce towards success and encourage teamwork by influencing team members. They may assign responsibilities to each group member and assemble meetings to perform the tasks.
Communication plays a significant role in project management. Project coordinators are responsible for communicating issues related to the project to all the project stakeholders. A project coordinator must have the ability to express his ideas to his team. The team members must understand what he wants to say.
Also, he must establish well communication channels with the client. He must have both verbal and written communication skills.
Education and Knowledge Skills
A project coordinator must be well educated in the project management knowledge areas. Therefore he must know what project management is. Also, he must have knowledge about the industry related to his project. If his project is active in the software industry, he must have knowledge of software, likewise, if his project is active in the construction industry, he must know what the construction is. Project management methodologies help the coordinator to plan and manage the phases for completing his project.
A project coordinator’s main responsibility is to coordinate and organize the tasks in order to complete the project on time and on budget. Design, procurement, and production activities must be organized by the project coordinator.
Although the role of the project coordinator varies from company to company or project to project, tasks emphasized in this article are typically expected to accomplish by project coordinators. Project coordinators should possess leadership, communication, knowledge, organization, and other related skills for managing their project successfully.
Project coordinators are the team leaders who guide the team from the initial planning phase to the closeup. The authority level of a project coordinator within the organization depends on the type of organizational structure.
In this article, we discuss project coordinator skills and project coordinator responsibilities. If you would like to add or share something, you can do so through the comments box below.
Irwin Michael Reston is an expert who has more than 30 years of experience in optimizing businesses, inspiring individuals and improving human resources departments. He established the BlueLight Consulting Limited to provide learning and training service worldwide.