3 Workforce Management Tools to Support Flexible Work Hours
Ever since the recent pandemic, more and more companies have continued to adapt work from home arrangements and flexible work hours. Because of this, companies have now discovered that it shouldn’t only be a special perk or arrangement, but the new standard. Why? With flexible work arrangements and hours, employees can now work comfortably thanks to workforce management tools and software. They can choose to work from their own place, at their own time and at their own pace. Employees no longer have to stress about transportation costs, the time management of office-home life and other distractions and costs brought by office working.
If companies truly want to improve their brand, increase workplace retention and attract talented workers, this would be the least they can do. But setting this up isn’t that simple for companies used to the traditional office setups.
Thankfully, modern technology has brought solutions for our modern problems. Companies can now use workforce management software with workforce management tools in order to keep track of their employees and help give them flexibility in working hours.
What is Workforce Management Software?
Workforce management software is a software that helps companies keep track of their employees. This is done through the workforce management tools. There are many different types of softwares and the tools they have may vary. Yet, these tools are helpful for managers in doing their tasks and engaging their employees.
It can help the overall health of your company as it boosts employee productivity and helps you track data. It also makes your manager’s life easier because data is centralized and easily accessible. Yet, it also eliminates miscommunication and counterproductivity that your company may have problems with.
What are the Benefits of Using Workforce Management Software?
A workforce management software can help you track how much labor needs to be done and the workforce size needed. The software will also be able to predict trends where work is heavy and where it is not. It can help your company avoid over or understaffing and unnecessary as these can be planned accordingly with the data that the system can provide.
2. Accurate Pay
Workforce management tools can track which tasks your employee has done or not done. They can also track the quality of work that each of these workers did. Because of this, you can also manage your employees’ payments very accurately.
3. Increase Your Productivity
Tasks on a workforce management software are centralized and can be accessed on all employee computers. Because of this, you can save time on doing tedious tasks such as reporting in person for swapping shifts or viewing and approving requests.
Employee skills and roles are also available on the software. With this you can allocate the tasks to employees which can do them best. Also, you can easily create flexible work timings for your employees. All of this can be done from your software and your time saved can be used on other demanding tasks.
4. Track and Learn From Data
Since all tasks and activities are centralized and can be viewed on the software, you can accurately track this data as well. Your annual review can be done in shorter periods of time. You can see which employees underperform and what they have to improve on.
You can also see which kinds of tasks keep your employees engaged. Also, you can use all of this data to plan and assign tasks in the future. This can help further improve your company’s overall performance.
3 Workforce Management Tools
So what are the workforce management tools that we can get from a workforce management software?
Here is a list of some of the workforce management tools available that your company may be able to use when they avail of a workforce management software.
This is the most important part of the workforce management tool suite. The schedule is what controls you and your employees’ time. You can create dynamic schedules with flexible work hours and change them as your company plans change.
From here you can keep track of the status of your tasks, the location these tasks will take place, and those who are assigned to it. Because a workforce management software is specially designed for large companies, it also displays your employee data. You may be able to see an employee’s status, their availability, and their roles and skills.
Your schedule is like a universal planner for the whole company.
Usually a workforce management software schedule has a timeline view to make it easily visible for managers.
2. Integrated Team Management Platform
The suite also has a team management tool along the workforce management tool where you can manage your employees. From here you can see details such as leave requests where you can view and approve them too.
Attendance and overtime tracking is also included in the team management feature. You can generate your employees timecards and pay them accordingly.
You can also create your company groups and manage them from the platform as well. And then, you may be able to assign their roles based on their skills that they have. With this, you can make sure that you are fully benefiting from your employees talents.
3. Employee Tools
The suite will also have a platform for employees to view and manage their time and tasks as well. They will be able to view their individual schedules here. Because they are employees they do not need the company overview and it would only bring confusion.
From the employee platform, they can also file their request for leaves and overtime. This is done from a messaging tool available in the app. You can also coordinate their schedules through messaging. This is done because communication is important within a team and it allows better communication, cooperation and execution of tasks.
With the amount of features available in workforce management tools, you can improve and assess your company effectively. The presence of this software makes flexible work timings possible and easier for managers and employees alike. Making use of workforce management tools is not something that will solve all of your company’s problems. But it is a good start.
Dan has hands-on experience in writing on cybersecurity and digital marketing since 2007. He has been building teams and coaching others to foster innovation and solve real-time problems. Dan also enjoys photography and traveling.