What Are the 6 Ways to Work Smarter?
Should we work harder than everyone else to be more successful in our business? Should we spend hours at the desk to make a difference? Most of us think that we will succeed by working harder or working harder. if we work 10-12 hours instead of working 8 hours, we will see that we will get promoted faster or be more successful in our job, but the situation is not as we think. The main thing is not how many hours we work, the main thing is whether we work with high quality and efficiency. You can save time and energy by following ways to work smarter.
Let’s assume that you devote a too large part of your day to your work. Suppose you have been working at the same intense pace for days or even weeks to complete your job completely and successfully. If despite all this intensive pace of work, your work is not progressing the way you want, it means that you are working inefficiently or incorrectly. Now we will tell you about 6 ways to work smart so that you are able to save time and energy.
6 Ways to Work Smarter Not Harder!
1) Pomodoro Technique is a Good Way to Work Smarter Not Harder!
With this method, which is a time management technique and dates back to the 1980s, you can make your work more efficient. According to this technique, you ought to divide the work you need to do into 20 or 25-minute time frames. after 20-25 minutes of work, you can take breaks of 5-10 minutes. By dividing the work you need to complete into time zones, you can maximize your focus and work efficiency. During the period of time you take to work, you should only focus on your job and move away from any distractions. For the correct implementation of the technique, you can use a timer so you don’t have to decide when to take a break. Later in the technique, the 25-minute working time will be increased to 50 minutes, and the breaks will be set even longer. When you set your working time to 90 minutes, your breaks will also be 20 minutes. You will have given your mind time to rest and prepare for the next period of study. You can set your own time if the working and break times you are given do not suit you. For example, working for 35 minutes and taking a break for 10 minutes. The main thing is not to fully comply with the established deadlines. It is important to adjust your working time and break time. You can start work by setting a suitable working time for yourself.
2) Follow the 80/20 Rule!
Thanks to this rule, which reduces your work efficiency and allows you to stay away from all activities that make you lose time, you can be more successful in your job. It will be a great advantage for you to move away from the 80% part that causes you to lose time and distracts you and concentrate on your work. If answering all emails, completing phone calls, or dealing with problems that your colleagues cannot solve takes you time, you should plan them. According to this technique, you should determine the priority of your work and exclude time-wasting factors from the 80% part. Thus, your work efficiency will increase and you will be able to save time.
3) Spend Your Energy in the Right Way!
Perhaps the most important of the ways to work smarter is the correct use of energy. The reason why your work can last for days when it can be finished in a short time is because of the misuse of energy. If you have a job to complete, you should spend all your energy on your work and concentrate. You should not spend your existing energy on factors outside of your business. When you sit at the table, you should complete your work and spend all your energy on your work so that your work does not spread over the days and will be completed in a short time.
4) Parkinson’s Law is Vital!
You should start by setting a time for the completion of your work. You must complete your work within the specified time limit. Your goal should not be to do the work but to complete it efficiently. For instance, suppose you set a 60-minute period to complete your work after 60 minutes, your work should be completed. Your work should be completed in full within the specified time, and not earlier or later. Thanks to this rule, your work will be completed at the right time and in the right way. In addition, according to this law, you can also use time management if your work is too long and laborious. You should determine the time required for the completion of your work and work with time frames. Thus, your work or project will be completed just in time. Thanks to the virtual time limit you set, you don’t have to spend all day doing the same job. This item is important for 6 ways to work smarter.
5) Outsourcing Always Helps while Working Smarter!
It will be helpful to determine your strengths and weaknesses before starting a business. If the work you need to complete is complicated and multifaceted, it is worthwhile to conduct a situation assessment first. You may not have all the skills necessary for the successful completion of the work. In such a situation, you should try to strengthen your weaknesses, but if you are not successful in strengthening your weaknesses, it will be useful to seek help from a specialist. You can complete the job with the help of a professional who knows the job well. You can increase your success rate by focusing on your strengths. This is exactly where outsourcing comes in. He will help you to successfully complete your business. Being versatile and trying to do all the work at the same time can cause us to fail. For this reason, do the best job you can and feel free to get help for the parts you can’t. To give an instance, if you are an expert at preparing a website, but you are not enough at the point of content production, you should seek help from a content preparation specialist. While you are preparing the website, the appropriate content should be prepared by the business expert. Thus, your work will be completed on time and will be successful.
6) It is Important to Mute or Turns off Notifications!
Constantly looking at emails, messages or the phone is a serious waste of time. It also distracts your concentration and makes it difficult to focus on your work. Any notification sound coming to the phone can cause you to lose all attention. You should turn off or mute all notifications that cause you to lose time by distracting you. During the time you take to complete your job, you should only concentrate on your job and stay away from any activities that will distract you, so success will be inevitable. After completing your work, you can look at your messages, emails, and social media notifications. This is definitely one of the most important 6 ways to work smarter.
Business Developmeny Manager at PAS InfoCom Technologies Ltd. Experienced in project management with a demonstrated history of working in the information technology and services industry.