Risk Response Strategies for Negative Risks (Threats)
Risk is an uncertain event or condition which has impacts the project objectives in case of it’s occurrence. This impact may be positive or negative. Risk is an unforeseen event which may or may not happen, but you must identify risks and develop risk response strategies for your project’s health.
If the impact of the event is favourable, the risk can be classified as a positive risk or an opportunity. And if the if the impact of the event is unfavourable, the risk can be classified as a negative risk or a threat.
Project teams seek ways to realize the positive risks and reduce the impacts of negative risks.
Risk Response Strategies
Risk management is an inseparable part of project management and the main purpose of the Plan Risk Responses process is to build the best strategies for managing project risks. Risk response strategies can be divided into two major categories: strategies for responding to negative risks, or threats and strategies for responding to positive risks, or opportunities.
Risk response strategies vary depending on the type of risk .
The PMBOK® Guide specifies the below risk response strategies for negative risks
In this article, we are going to discuss the negative risk response strategies .
Risk Response Strategies for Negative Risks
The PMBOK® Guide there are five risk response strategies for negative risks. Avoid risks can be the most ideal strategy. However it is not possible to use the same strategy all the time. Choosing the most effective risk response strategy depends on the conditions.
Escalate risk response strategy can be used when the risk is outside the project’s scope and/or the proposed response would exceed the authority of project manager. Therefore escalate risks can be managed at program level, portfolio level but not at project level.
For instance, the government will increase the tax rates in the next year. In that case your project’s revenue will be affected. You don’t have authority, resources or knowledge to manage this risk . Therefore you will communicate this problem with your portfolio manager to develop a risk response strategy.
Note that escalate risk response strategy can be used for both negative and positive risks.
In this risk response strategy, the project team will try to minimize the probability of occurrence or impact of a risk.
For example, you are a project manager of a bridge construction project and you have identified a risk that it will rain in the next two days. In order to minimize the impact of rain to your worksite you instructed your site manager to ditch channels for drainage.
In the risk transference response strategy, the project team transfers the impact of
a risk to a third party, together with possession of the response. Transfer risk response strategy does not remove the risk. It just transfers the responsibility of managing risk .
For example in your project there is a deep excavation activity and you don’t have enough experience for this type of activity. Therefore, you assigned a subcontractor perform this deep excavation activity. In this way, you have shifted the impact of a threat to your subcontractor. Now it is in the subcontractor’s responsibility to complete the excavation within the agreed schedule and budget.
In this risk response strategy, the project team tries to eliminate the risk or protect the project from its negative effects.
For example, you are a project manager of a pipeline construction project and you have identified a risk that there is a chance of snow in high altitudes. Therefore you moved your crews to high altitudes and completed the tasks before the snow. In this way, you avoided the effect of snow.
In the risk acceptance strategy, the project team decides to recognize the risk and not take any action if the risk does not arise.
For example you have to perform blasting activity on the right of way. In order to protect your team against the effects of noise risk you provided them personal protective equipment (PPE) like ear plugs. This is a passive acceptance and you are managing this risk by using PPE.
Note that accept risk response strategy can be used for both negative and positive risks.
You are a project manager of a bridge project and you have identified a risk that there is a chance of storm in the next two days. You are implementing a contingency plan and keeping a separate contingency reserve to manage it. This is an example of active acceptance.
In this article we discuss risk response strategies for negative risks or threats. In brief, there are five risk response strategies to deal with negative risks. Choosing the right strategy depends on the risk . You can use the mitigation strategy if the risk is controllable by your team. If employing a third party is a better solution to manage the risk, you can select the transfer strategy. If it is possible to avoid risk, you can select the avoid strategy depending on the circumstances. If it is not possible to respond the risk or the risk is not critical, you will accept the risk and manage it only if it happens. A risk register should be prepared at early stages of a project and it should be updated throughout the entire life cycle of a project. Risk response strategies should be clearly defined in the risk register for a successfull risk management.
Positive Risk Response Strategies