How to Move a Business Without Losing Productivity?
Unlike before, it is common for businesses and companies to change physical office locations nowadays. Whether you have saved enough to purchase an office building, your lease expires, or you’ve found a better office that accommodates your expanding business, the need to relocate your business may be unavoidable. Like moving with your family, relocating a business is challenging, especially if you don’t want to lose productivity. Despite your business not being operational for the period, you should maintain customer satisfaction and a competitive edge. Some businesses lose a lot more than they had anticipated because of unexpected issues, such as broken items, delayed approvals, and traffic. Without proper preparation, moving your business becomes daunting. Below are moving tips to maintain productivity after you decide to move a business.
1. Conduct Extensive Research Before Decide to Move a Business
You should research extensively before conceiving the plan to move into a new building or different location. Employee logistics, especially for permanent workers who don’t work from home, utility costs, and other important elements that affect your business’s bottom line should be studied. Investigate everything surrounding your business move.
This includes inquiring about the local economy if there’s demand for your products or services in the new location, and the average commercial rent. With these details, you can develop a plan with details of the move while eliminating surprises that can affect employee productivity. On top of this, it will also help with employee mental health, having a well-thought-out moving plan can and keeping your employees in the loop keeps them from feeling overwhelmed with trying to juggle an office move and their day-to-day work.
2. Have a Budget
Creating a moving budget before the due relocation date helps avoid several problems and mistakes that can arise during the move. There are a lot of expenses, hidden costs, and moving parts to be tracked during the move. This includes the cost of moving business systems to the cloud, hardware, and other items.
Having a comprehensive budget ensures that your employees remain focused on their work during the move. Having a budget can also greatly reduce the stress of both you and your employees during a move. To manage risks and unexpected liabilities, your budget should include funds for emergencies, employee unavailability, shutdowns, and miscellaneous expenses.
3. Maximize Employee Communication
Employee productivity during the transition process depends highly on communication within your business. Business productivity requires that you provide a safe and supportive working environment with all the necessary tools. Therefore, in between the move, you should set up platforms for team meetings and online check-ins.
Fortunately, several platforms that facilitate employee communication and collaboration are available. Zoom, Asana, and other platforms ensure employee productivity doesn’t change during the transition.
4. Sort Out Local Tax and Business Regulations
Most businesses ignore or overlook how their new locations can provide incentives and endless opportunities when deciding where to move their business. For instance, you can enjoy tax breaks in enterprise zones by moving your manufacturing company to California. States provide tax breaks and other incentives to encourage more business establishment in the area.
Such regulations make it easy to move and continue business operations without delays. If you want to move your workplace, you should find an area with tax benefits and incentives that save business operational costs. Even permanently transitioning to remote working models can make your business eligible for tax incentives. Consult finance professionals before making final decisions about the move to ensure you leverage local regulations.
5. Inform Customers About the Move
You shouldn’t focus solely on internal factors when preparing for the move. External factors, such as customers and stakeholders, also influence business productivity. Therefore, ensure that your customers, and business associates, such as vendors, suppliers, and manufacturers, are aware of the move. There’s a possibility you’ll lose contact and business with some of these associates, depending on your new location.
Generally, the best way to avoid business inconveniences is alerting everyone early about the move. You can do so by displaying your moving date and new locations on your website. Send follow-up emails to close customers, informing them of changes in deliveries. This shows that your business is organized and has customer interest in mind.
6. Encourage Innovative Suggestions
The management shouldn’t exclude business employees when planning the move. You can miss out on cost-saving and efficient best practices by ignoring input from your employees. You should ensure that employee contributions are heard and taken into account, especially during transition.
Encourage employees to channel their feedback and suggestions about the move during brainstorming sessions and team meetings. Employees can suggest several ways of reducing stress and unforeseen problems that easily arise during the move. This not only helps reduce stress it also will help keep your current projects on track in the middle of an office move.
7. Transition Into New Systems Early
If you intend to adopt new processes and platforms that improve employee efficiency throughout the move, ensure that you implement them before transitioning. Giving employees time to adjust to new practices and tools allows you to address issues before you become preoccupied with the move. For instance, if you plan to introduce slack for project management, introduce them early for employees to familiarize themselves with the platform early.
The Bottom Line: How to Move a Business Smoothly?
Relocating your business while maintaining productivity is challenging and sometimes impossible. You should take all the necessary steps to ensure you don’t lose business momentum during the relocation process. Apart from the tips mentioned above, you should hire the right moving company that facilitates smooth relocation.
Business Developmeny Manager at PAS InfoCom Technologies Ltd. Experienced in project management with a demonstrated history of working in the information technology and services industry.